Marist College Student Booster Club
Date created: 3/11/09
Date edited: 5/1/11
Article I: Official Name
The official name of this organization shall be the “Marist College Student Booster Club.”
Article II: Purpose
Section 1 To give Marist students the opportunity to interact with peers in a relaxed, non-academic atmosphere.
Section 2 To give Marist sports fans the ability to cheer on their team in a structured and responsible manner, with the goal of becoming an important part of home sporting events.
Section 3 To give Marist students the chance to show off their school spirit and support all of Marist’s 23 Division 1 Sports.
Section 4 To give Marist students who are interested in sports-related fields an outlet for executing and practicing marketing and operational techniques.
Section 5 To give back to the community each semester in a community-service based environment.
Article III: Membership
Section 1 The club is open for all Marist students to join.
Section 2 In order to be an active member one needs to show an interest in improving the game-day atmosphere at Marist Athletic events, as well as a desire to give back to the community. In order to remain an active member, one needs to become a level two member as defined in Article 3 Section 4.
Section 3 The club will have different membership levels that will be determined in the beginning of each semester. The more meetings and sporting events a member attends, the more priority points and Booster Club paraphernalia he or she will receive. These levels will be provided to members at the first meeting each semester to make sure all members understand the levels.
Section 4 Membership levels will be awarded by an attendance point system that will be defined by the Executive Board before the first general meeting of each semester. These membership levels will be based on attendance at meetings and home sporting events at Marist College, as well as participation in Booster Club activities and community services.
Section 5 Membership includes all persons in the band, on the dance team and on the cheerleading team. These groups will receive the highest membership level that does not earn a special gift each semester. In return for this, the band will perform with a minimum 30-piece band at one meeting each semester and perform at a total four Olympic sporting events each academic year as chosen by the Executive Board. Likewise, the dance team and cheerleading team will be required to attend one meeting each semester in their game day outfits and perform at a total of four Olympic sporting events each academic year as chosen by the Executive Board.
Section 6 There are no financial obligations of the members themselves. The President, Treasurer and the Assistant Athletic Director will create the budget for necessities throughout the school year. The clubs executive board will work closely with the athletic department to raise funds for many of the larger-cost items.
Section 7 All active members, as defined in the Marist Athletic Booster Club By-laws in Article III sections 2 and 3, will have full voting rights for the following year’s officers.
Section 8 Impeachment – If an officer is not doing his or her duties, as described by Article IV Section 2, a members concern must be brought up in a meeting. The member will have a written statement of what they feel the officer is doing wrong, and what they can do to become a better officer. If one month passes and the officer does not improve, a vote will be called for by the President to impeach the officer. If 2/3 of the general members vote to impeach the officer, the officer will be impeached on the spot. An officer will also be automatically impeached if he or she has a G.P.A. lower then 2.50 and/or in no longer in “good judicial standing.”
Article IV: Officers/Executive Board
Section 1 Club Officers will include the President, Vice-President, Secretary, Treasurer.
Section 2 Duties of the Officers
Clause 1 President:
- Shall cast and preside at meetings.
- Shall work closely with the Assistant Athletic Director to make sure all fans are being supportive of Marist Athletics.
- Shall represent the club to internal and external organizations and the community.
- Shall create agendas for both board and general meetings.
- Shall be responsible for creating club newsletters and handouts.
- Shall add needed positions, such as committee chairs and/or webmasters, if deemed necessary.
Clause 2 Vice-President:
- Shall assist the President in all administrative duties.
- Shall preside at all meetings, especially when the President is absent or unavailable.
- Shall be responsible for club communications (Email, Facebook, Twitter, etc.)
- Shall be responsible for conducting and coordinating a community service event each semester.
- Shall be responsible for creating club promotional materials.
- Should the President resign, the Vice-President shall assume the role of President.
Clause 3 Secretary:
- Shall be responsible for maintaining a current, up-to-date membership role.
- Shall be in charge of the meeting minutes.
- Shall be in charge of Executive Board meeting minutes.
- Shall be in charge of attendance records, and will help advocate membership levels with the President and the Assistant Athletic Director.
- Shall be responsible for completing appropriate club event evaluations as required by College Activities.
- Shall be mainly responsible for determining membership levels as defined in Article 3 Section 4 in conjunction with the Executive Board.
- Shall be responsible for assigning priority points to members based on the defined membership levels.
Clause 4 Treasurer:
- Shall have care and custody of funds and securities of the club in combination with the Assistant Athletic Director.
- Shall keep an accurate record of all club finances and expenditures in combination with the Assistant Athletic Director.
- Shall, with reasonable notification, exhibit the club’s records to appropriate authorities.
- Shall prepare the budget with cooperation of the President and the Assistant Athletic Director.
- Shall allocate and reallocate for funds according to college activities guidelines.
- Shall conduct and coordinate one fundraising event per semester.
Clause 5 Event Coordinator
- Shall be responsible for coordinating attendance assignments for events.
- Shall work with the Associate Athletic Director for Facilities and Operations to coordinate room reservations and setup of events.
Article V: Elections
Section 1 All members will be notified via social networking sites at least one week prior to election. At least 1/3 of the club shall be present at the election for quorum. Here, the club is defined as the number of priority point earning members from the previous semester. The members and officers will vote by secret ballot to determine club officers. This election will take place by the end of March, following the Student Government Association’s regulations and standards, and will work with the present officers for the remainder of the semester to help ease the transition.
Section 2 The length of term for each elected official will be one academic year.
Section 3 The President position can only be filled by a member that has served on the Executive Board for at least one semester.
Article VI: Meetings
Section 1 There shall be at least one general meeting per month as determined by the Executive Board.
Section 2 Special Meetings shall be called by the President, agreed upon by the rest of the Executive Board.
Section 3 During general meetings quorum is held at 1/4 of membership. During election meetings quorum is held at 1/3 of membership.
Article VII: Committees
The Executive Board may call for a committee for a wide array of reasons. If the Executive Board, by majority, agrees that a committee should be formed, they will form a committee to carry out specific tasks. The chairperson of such committee will report directly to the President and will sit on the Executive Board as a non-voting member.
Article VIII: Parliamentary Procedure
Unless suspended, all meetings will be run according to Robert’s Rules of Order, newly revised.
Article IX: Amendment of By-Laws
These By-laws may be amended by 2/3 vote of the members provided that a majority is present or by a unanimous vote by the Executive Board. If such amendments pass, it must be presented to the Student Government Association for final approval.
Article X: Policies and Actions
The club and any individual shall abide and conform to all Federal laws, New York State laws, all rules and regulations of the NCAA and MAAC student spectator code, Marist College and all directives of the Student Government Association. Any violation of the aforementioned criteria may result in disciplinary action taken on the club charter.
Article XII: Hazing Policy
Hazing is defined by the Marist College Student Handbook as “an act which endangers the mental or physical health of a student or which destroys or removes public or private property, for purposes of intimidation, admission into, affiliation with, or as a condition for the continued membership in a group or organization.” The Marist College Student Booster Club prohibits Hazing of any kind.