Dance Ensemble


Marist College Dance Ensemble

Marist College

Poughkeepsie, New York

 Article I:

The original name of this organization was, Marist College Dance Club, sometimes referred to as MCDC. It started in 1997 and the name retired in 2010. The organization will now be referred to as the Marist College Dance Ensemble.

 Article II: Purpose

 The purpose of this organization shall be the dedication to promoting dance on the Marist Campus, by sponsoring opportunities for students to teach, perform, and enjoy the performing arts.

The members of this organization led by the Executive Board will put together a performance each semester showcasing approximately thirty dances choreographed by members in the organization.

 Article III: Membership

 Section 1: This club includes general members, choreographers, and the eight executive board members.

Section 2. Membership is open to all Marist students.

Section 3: Each member is responsible for purchasing their own costumes, contingent that the choreographer is not asking for an unreasonable price.

Section 4: If an officer were to resign from a position during the academic year, the duties of that officer will be reassigned to the other remaining officers until the next election. Going abroad is allowed but not encouraged. Any student who is interested in running for a position and intends to study abroad must announce their plans during their election speech.

Section 5: Priority Points will be issued in the following manners. One priority point will be awarded to each member who attends all general meetings but will be allowed to miss only one. This priority point may also be obtained by ways of the second priority point, if someone cannot attend general meetings. The second priority point will be awarded to members who participate in two of the following services: community service events, show committee, and or community service team. The only members of the club that will be awarded a cumulative of 5 priority points for the academic year will be the eight board members.



Article IV: Officers

1.)   President:

a.) The president shall oversee actions of the entire club. They must determine dates of all activities as well as schedule meetings, rehearsals, and reserve rooms. The president is the liaison between the executive board and the Marist Community, most importantly SGA and College Activities.

b.) To run for the position of president, a student must exist on the board in another position for at least one year in order to qualify.

c.) When choosing choreographers for the semester performances, the president will hold auditions with the vice president and the faculty club advisor. Potential choreographers must present 30 seconds of their choreography, hand in their choreographer selection form and teach the president approximately 8 counts of their choreography. Selection will be based upon a rubric, consisting of teaching techniques, style and level of dance, and technique of choreography. The categories within the rubric are subject to change, given the president’s opinion. A consensus must be reached to allow a choreographer to be selected for the performance.  

2.) Vice-President:

a.) The Vice-president will take over whenever the President is absent. The vice president handles all matters concerning priority points.

b.) Assist the President with reserving rooms on campus for meetings as well as selecting choreographers for each semester.

c.) Represents the liaison between the executive board and the choreographers. The VP must approve all costume decisions and music for the performance.

d.) Communicate with Marist College Television (MCTV) in regards to the “Pump Up Video,” voice overs and filming of the performance.

3.) Secretary:

a.) The liaison between the executive board and the general members. The secretary is responsible for keeping track of all existing members, and via e-mail, keeping all members up-to-date with the necessary information.

b.) The secretary is also responsible for taking notes at Board meetings to be handed back to the President

c.) Creates the “board calendar” and sends it out weekly to the board with upcoming events.

d.) Creates the “Stage Manager Booklet” with all of the information for the Backstage Manager during the performance.

4.) Treasurer:

a.) Responsible for all financial records. This includes financial allocations and budgeting. They are responsible for collecting all of the money made at the end of each performance, keeping track of where money was made and depositing it.

b.) Over-sees all expenses of the club made by the executive board. Reimburses board members for purchases made that can be refunded by “Operations” allocated money.

c.) Organizes the Flow 40 Dance Workshop once a year.

 Article V: Elections

(A) There are eight (8) elected positions within the Marist College Dance Ensemble: President, Vice-President, Secretary, Treasurer, Show Committee manager, Public Relations Manager, Community Service Manager, and Website Manager.

(B) All active members of the organization may vote in an election.

(C) To become eligible to run for a position, a member must be nominated by another club member for a position prior to elections.

(D) Once the nomination is accepted by the nominee, the nominee will be an official candidate for the position.

(E) Each nominee must give a brief speech explaining why they would like to be a member of the Executive Board.

(F) Elections shall take place at the end of the Fall Semester, so that newly elected members can shadow their prospective board member during the Spring Semester.

(G) Elections shall be by a secret ballot. Ballots will be immediately counted by the current executive board members who are not running for the upcoming year. An election result e-mail will be sent out to the entire club the following day. Winners shall be the candidates who receive the largest number of votes.

Article VI: Meetings

Section 1: The organization will meet in its entirety at least three times: at the beginning of each semester, the week before rehearsal week (2 weeks before the show) and at the end of each semester. During rehearsal week the club meets consecutively, and important vital information will also be discussed then.

Section 2: Choreographer meetings will be held immediately following the first general meeting for all those interested, and at least once before the show, to exchange costume ideas and to hand in music.

Article VII: Executive Board

Section 1: The executive board consists of eight (8) elected positions within the Marist College Dance Ensemble: President, Vice-President, Secretary, Treasurer, Show Committee manager, Public Relations Manager, Community Service Manager, and Website Manager.

a.) Show Committee Manager : Oversees everything that happens during show week. They will handle ticket sales: presale and at the show. Presale tickets should be sold three weeks prior to the show for two weeks (leaving rehearsal week free). They are also responsible for ordering and choosing apparel to be sold to general members each semester. This person is responsible for coordinating a committee that manages all vendor activity before the performance and during intermission.

b.)Advertising and Public Relations Manager: The advertising and public relations manager is responsible for publicizing the show, making the show programs, and designing show tickets and fliers. This person is also responsible for choreographer pictures.

c.)Community Service Manager: The community service manager is responsible for researching various events the club can participate in, and after pitching them to the executive board, is opened up to the general board for participation. They are also responsible for choosing an organization in which the club will donate its 50/50 raffle proceeds from the show per semester. They are in charge of picking up flowers to be sold at the performances. They are responsible for coordinating a committee that manages the flowers and 50/50 raffles.

d.)Website Manager: The Website Manager will be in charge of creating and maintaining a club website that will be used for information purposes, specifically dance class schedules for each semester. The website manager will also be in charge of any web related promotions within the club (Facebook and Twitter). They are also responsible for the “Board’s Board” at the show and the slide show before the show.

Section 2: The executive board meets numerous times throughout the semester, as dictated by the president.

 Article VIII: Committees

Section 1: The Dance Ensemble has two known committees: Show Committee, and the Community Service Committee.

Show Committee: this team of general members assists the show committee manager with assigned jobs to be completed before the show and during intermission. The team meets once during rehearsal week to assign jobs.

Community Service Committee: this team of general members assists the community service manager with assigned jobs to be completed before the show and during intermission. The team meets once during rehearsal week to assign jobs.

Article IX: Parliamentary Procedures: Unless suspended, all meetings will be run according to Robert’s Rules of order, Newly Revised.

The president has the right to remove any board member, both active and shadows, who do not abide by their responsibilities and who does not have the club’s best interest in mind after warnings and discussions have been given.

Article X: These by-laws may be amended by a majority vote of the members provided that a quorum is present. If such Amendments pass by the majority, it then must be presented to the Student Government Association for final approval.

Article XI: The organization and any individual associated with it shall abide and conform to all Federal and New York State Laws, all rules and regulations of Marist College, and all directives of the Student Government Association. Any violation of the aforementioned criteria may result in disciplinary action taken on the organization’s charter.

Article XII: Policy on Hazing

            Section 1: Hazing as defined by the Marist College Student Handbook (page 137)

  1. Hazing: An act which endangers the mental or physical health or safety of a student or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization.
  2. Any act of hazing as defined by Article XII Section 1, Sub-Section A of these bylaws is strictly prohibited and can result in severe punishment to both the individual and the organization’s charter.



Our Spring 2019 show dates are Saturday , April 13th and Sunday, April 14th!

Executive Board