Generator Magazine

 
 
 

By-Laws

GENERATOR MAGAZINE
Marist College
 BY-LAWS
Created February 15, 2005
Revised February 11, 2016
 
ARTICLE ONE: NAME
The name of this publication shall be GENERATOR MAGAZINE.
 
ARTICLE TWO: PURPOSE
The purpose of this organization is to encourage and develop skills in magazine journalism, advertising/public relations and graphic design, and to provide an appreciation of arts and entertainment throughout the Marist readership population as well as educate readers on events, activities, and pastimes on and off the Marist campus.  
The organization is managed by an appointed editorial staff, a marketing staff, and a creative design staff, all overseen by the Editor in Chief and the assisting executive board.
 
ARTICLE THREE: MEMBERSHIP
Membership is extended to all students of Marist College that have an appreciation for any of the different aspects of magazine journalism, advertising, public relations, and graphic design.
 
SECTION 1: A staff writer is considered active if s/he has submitted at least one story or article to one issue per academic semester. A staff advertiser is considered active if s/he has put in 10 hours of work over the semester. A staff creative designer is considered active if s/he creates one layout page per issue per academic semester and attends ¾’s of the designated layout meetings.
 
SECTION 2: Priority points are distributed as follows:
1 point: Members must attend minimum of 50% of club/organization meetings for the semester and 50% of club/organization activities.
2 points: Members must attend minimum of 50% of club/organization meetings for the semester and 75% of club/organization activities PLUS the community service event.
3 points (officers only): Officers must attend 50% of club/organization meetings for the semester and 100% of club activities (which includes community service event).
Club meetings are meetings of those involved in the club where ideas and strategies are discussed as well as workshops and other social events.
Club activities are those meetings related directly to the two printed issues to be released. These include, but are not limited to, submission deadlines for articles, layout meetings, where members participate in putting the magazine together using publication software, and distribution meetings, where the paper issues are distributed to key places around Marist campus.
If officers do not complete all of the requirements to earn 3 points, they will be eligible to receive up to 2 points based on the criteria outlined above.
 
SECTION 3: Only members of the current Marist College student body (part time or full-time) may write for GENERATOR MAGAZINE, unless an exception has been made by the editorial staff in conjunction with the VP of club affairs. Copyright laws will be upheld when using any documents not produced by Marist students.
 
 
ARTICLE FOUR: E-BOARD AND SUBCOMMITTEES
The e-board shall consist of: President, Vice President, Secretary, Treasurer, Creative Director and Webmaster. Overseeing the entire entity of the magazine will be its Faculty Advisor.
Handling the editing of articles will be the Editing Staff. Handling the layout will be the Digital Design team. Handling the marketing will be the Advertising/PR Committee. .
 
SECTION 1: PRESIDENT
A: Shall oversee the entire publication to ensure the smooth operation of the magazine.
B: Shall act with the Vice President as the official spokesperson for external purposes.
C: Shall oversee the layout, publication process, and public relations initiatives involved in each issue and all activities on the social media sites owned by the club.
D: Shall have working knowledge of Parliamentary Procedures, Robert’s Rule of Order and shall see that the by-laws of the organization are followed.
E: Shall approve priority points set by the Secretary.
 
SECTION 2: VICE PRESIDENT
A: Shall be first in command in the absence of the President. This includes taking over all responsibilities and duties of the President until a replacement can be approved.
B: Shall be in charge of communication between the e-board and the general members on a more specific case basis.
C: Shall operate as another liaison between College Activities, Student Government Association, and the Editorial Staff of the magazine.
D: Shall work with the President in setting a publication schedule and with the Treasurer in setting the budget for each semester.
E: Shall be responsible for attending all club related meetings with outside interests as either a stand-in for the President or as an additional party.
 
SECTION 3: SECRETARY
A: Shall keep a record of attendance at all meetings.
B: Shall be in charge of the distribution of priority points at the end of the year.
C: Shall be responsible for the distribution of general emails on behalf of the entire club membership.
D. Will set up room reservations for meetings and activities.
 
SECTION 4: TREASURER
A: Shall be responsible for filling out and submitting all budgetary forms to College Activities.
B: Shall work with the rest of the e-board to designate the budget allocations for each semester, and re-allocation forms if necessary.
C: Shall be responsible for supplying refreshments and other purchased goods for club meetings.
 
SECTION 5: CREATIVE DIRECTOR
A: Shall oversee and have executive command over the digital design team.
B: Shall have final say over all layouts for each issue, with Executive board support.
C: Shall attend every layout meeting for the full duration of the meeting.
 
SECTION 6: WEBMASTER
A: Shall maintain the club’s website and keep it up to date.
B: Will update the calendar with e-board approved events and meetings.
C: Shall be responsible for handling online submissions in between printed issues and putting them on the club website.
 
SECTION 7: FACULTY ADVISOR
A: Shall make valuable suggestions and ideas to the club.
B: Shall assist the club in formulating short and long-range goals.
C: Shall represent the club in faculty and other meetings.
D: Shall give a final approval for upcoming publications.
E: Shall make recommendations concerning and then approve the financial budget.
 
SECTION 8: EDITING STAFF
A: Shall be appointed as deemed necessary by the e-board. These appointments are to occur at the same time as e-board elections.
B: Shall be in charge of editing articles that fall under their jurisdiction between the first workshop meeting and the final submission date.
 
SECTION 9: DIGITAL DESIGN TEAM
A: Shall be overseen and will answer immediately to the Creative Director and then to the Executive Board.
B: Shall be responsible for working in conjunction with the writers and creating all layouts of each issue of the publication.
C: Must be active in pitching ideas and creating media.
D: Shall work in conjunction with the Advertising/PR committee to create all supporting creative mediums for use in promoting the club.
E: Will be subject to meeting exclusively to members of just this team.
 
SECTION 10: ADVERTISING/PUBLIC RELATIONS COMMITTEE
A: Shall answer directly to the Executive board and follow through with their programs to reach out and contact other clubs, organizations, students, etc.
B: Shall be in charge of, update, regulate, and revitalize the social media platforms owned by the club and shall follow regulations set forth by the Executive board.
C: Shall promote the club and publication through various media on campus.
D: Will be subject to meeting exclusively to just members of this committee.


ARTICLE SIX: ELECTION OF E-BOARD
SECTION 1: Elections shall be held as called for by SGA, in the March or April months of the Spring semester.
 
SECTION 2: Candidates who wish to run for an e-board position must give a small speech explaining why they are the right choice for a given position. Candidates are allowed to run for as many positions as they like, so if they lose the election for one position, they are still eligible for other positions. General members vote on who they want to be elected to each position.
 
SECTION 3: All candidates must be full-time, undergraduate students at Marist College.
 
SECTION 4: New officers will begin their term on the date of transition set by Student Government. From the time of elections until the transition date, the new and old staff shall collaborate on the remaining events and meetings, which shall also serve as their training.
 
ARTICLE SEVEN: AMENDMENTS
Any changes to these by-laws must be proposed to the e-board. A majority vote is needed to approve these changes. All proposed changes and amendments must be presented to the Student Government Association for approval before they can be adopted.
 
ARTICLE EIGHT: POLICIES AND ACTIONS
GENERATOR MAGAZINE, and any individual associated with it, shall abide by and conform to all Federal and New York State Laws, all rules and regulations of Marist College, and all directives of the Student Government Association. Any violation of the aforementioned criteria may result in disciplinary action taken on GENERATOR MAGAZINE’s charter.
ARTICLE NINE: PARLIAMENTARY PROCEDURE
Unless suspended, all meetings will be run according to Robert’s Rules of Order, Newly Revised.
 
ARTICLE TEN: HAZING POLICY
The Marist College Division of Judicial Affairs holds this policy for the college: Any action, which endangers the mental, emotional, or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in an organization or team whose members are, or include, students at Marist.
 
 

Calendar/Schedule

 
 

Executive Board

  • President, Editor in Chief:
  • Emily Hathaway
  • Vice President:
  • Hayley Critchfield
    • Secretary, Literature Editor:
    • Summer Mosher
  • Treasurer:
  • Will Duggan
  • Creative Director:
    Charlie Stephenson
  • Webmaster
  • Nicholas Bradford
  • Faculty Advisor:
  • Kevin Lerner
 
 
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